Procurement & Tenders

Current Tenders

Council utilises the Queensland Government QTenders website, an online tendering resource, to promote and publish all its tenders and to provide a secure platform to receive responses from respondents.

Council tenders currently available for offers are:

Potential and existing respondents are invited to register and download from the QTenders website, free of charge.  Once registered notifications of new tender opportunities listed by council will be emailed to your nominated email address.

If you have any questions or enquiries, please contact council’s Contract team by emailing contracts@mackay.qld.gov.au.

Access and submit tenders

After you have registered and logged into QTenders, you can access the documents and submit responses.

Submit a tender

To submit a response, you must have downloaded the tender documents.

• Select the tender you want to upload a response to.
• Upload your response.

Tender guidelines and checklist

For assistance when submitting a response, please refer to the following documents in the first instance:

• Tender checklist
• Guidelines for submitting quotations or tenders electronically

Should you experience any issues with the QTenders website, please contact the QTenders system support team via (07) 3215 3699 or email bsu@hpw.qld.gov.au.

Upcoming tenders

The upcoming tenders / quotation list of projects provides an overview of future opportunities in working with council. Please note this is subject to change pending council’s priorities. Council does not guarantee that all of the tenders/quotes listed will proceed and reserves the right to alter or cancel any of the listed projects at its discretion. Projects listed can be issued as either a tender or quotation.

Projects released as tenders will be issued via Qtender, please register with QTender and monitor for the tender’s release.

Projects that are to be released as Quotations may be issued via Council’s Panel arrangements or via Local Buy.

To view upcoming tender/ quotation opportunities, follow the link below:

• Upcoming tenders

Contracts awarded in excess of $200,000

Under the Local Government Regulations 2012 s237, details of all awarded contractual agreements over the value of $200,000 must be published. Details can be viewed by following the link below or alternatively are available on the public noticeboard located in the foyer of council’s administration building, Gordon Street.

• Contracts awarded in excess of $200,000

Procurement policy

Council officers are required to conduct their procurement activities in accordance with the Local Government Act 2009, the Local Government Regulation 2012 and in conjunction with council’s Procurement Policy.

To view the policy, follow the link below:

• Procurement policy

“Buy local” procurement policy

Council proudly supports locally-owned and operated businesses, including those with an office or branch in our region. Council has strengthened its ‘Buy Local’ Procurement Policy to further boost that assistance.

To view the policy, follow the link below:

• “Buy Local” Procurement Policy

Local Government Association of Queensland - Local Buy

Local Buy is the Local Government Association of Queensland (LGAQ) procurement services company.

Local Buy develops contractual arrangements for use by Queensland councils and government entities, eliminating the need for government authorities to establish their own supply contracts. A contract established by Local Buy enables councils and government entities to purchase a diverse range of goods and services from Local Buy contractors.

You can view Local Buy procurement opportunities, download tender documents and lodge tender submissions via the Local Buy website.

Supplier information

The terms of business govern the purchase of goods and/or services by council. These are the terms of business referred to in council’s purchase orders and apply to any contract entered into by council and a supplier, unless other terms and conditions are specifically agreed at time of contract award. By accepting to supply the items described in a council purchase order, suppliers agree to be bound by and accept these terms and conditions.

Council’s goods and services providers should view the Terms of Business document to ensure compliance with council’s payment terms, insurance, workplace health and safety and pricing requirements.

> View the Terms of Business.

Supplier guide

This suppliers guide is intended as an information resource to assist suppliers and contractors who wish to supply goods and/or services to council. It provides frequently asked questions and cover basic information surrounding the following key topics;

• About Mackay
• Mackay Regional Council organisation structure
• Mackay Regional Council procurement policy
• Workplace health and safety information
• Supply requirements
• Key contacts

> View the suppliers guide

Council is also committed to ensuring all its policies, procedures and practices relating to procurement are consistent with best practice and conform to the highest standard of ethical conduct.

Supplier forums

Mackay Regional Council holds an annual “Doing Business with council” forum.

Policies

• Alcohol and other Drugs Policy
• Code of Conduct
• Fitness for Work Policy
• Fitness for Work Procedure
• Smoking Policy

Quality

• Inspection and  Test Plan Review
• Quality Management Plan Review
• Quality Management Requirements for Contractors

Work Health Safety

• Work Health Safety Policy Statement
• MRC WHS Guidelines for Consultants and Contractors
• Contract - Risk Register for
• Contractor - WHS Questionnaire for
• Review of WHS Management Plan for Principal Contractor
• Safe Work Method Statement - Review of
• Contractors Spot Check - Safety
• Contractor - WHS Management Plan Site Review for principalWork Health Safety Policy Statement
• Consultant and Contractor WHS Management Procedure