Entertainment event permits

COVID Safe Event Requirements

The Restrictions on businesses, activities and undertakings Direction sets out how COVID Safe Events can be held in Queensland.

Restrictions are in place for events, and depend on whether the event is:

It is important to still consider public health controls such as physical distancing and hygiene measures be put place for your event.

Indoor events

Events at indoor spaces must operate in accordance with the occupant density requirements and with the following, depending on the number of attendees.

Fewer than 500 people per day

  • must comply with a COVID Safe Event Checklist, no further approval needed;

Between 500 and 10,000 people per day

Over 10,000 people per day

Events at indoor spaces may operate in accordance with an Approved COVID Safe Plan (other than a COVID Safe Event Plan) where such a Plan is in place for your particular event and all aspects of your event fall within the scope of the Plan:

Note:

  • Where an event is covered by an Approved Plan, the event organiser should adhere to the requirements and processes set out in the Approved Plan, and liaise with the respective industry body, venue operator and/or sports organisation to identify the requirements that apply to their event.
  • Organisers of indoor events operating in accordance with an Approved Plan that have more than 500 people per day must notify the Public Health Unit of the event a minimum of 10 business days before the event, via the COVID Safe Event Plan Submission Portal.
  • As an event organiser, you are still required to obtain the relevant approvals/permits from the venue/landowner, local council and/or Queensland Police Service if required. The Industry Framework for COVID Safe Events does not alter the existing approval arrangements that apply to events.

Outdoor events with no dancing

Outdoor events (with no dancing) are permitted to operate without a COVID Safe Event Checklist or COVID Safe Event Plan.

People at these events must still observe physical distancing to the extent possible.

Outdoor events with dancing

Outdoor events with dancing, for example a dance festival or music festival must operate in accordance with the below, depending on the number of attendees. Please note, a dance event does not include a performance by a dance group or a dance class at a dance studio.

Under 500 people

Between 500 to 1,499 people

  • operate an area or areas for dancing on the basis that no more than one person per 2 square metres dances in the dance area
  • collect contact information
  • operate in compliance with a COVID Safe Event Checklist (access a template checklist) including controls to manage crowding in dance areas
  • the event organiser must notify the local public health unit, that the event will be held, a minimum of 20 business days prior to the event taking place.

More than 1,500 people

  • operate an area or areas for dancing on the basis that no more than one person per 2 square metres dances in the dance area
  • collect contact information
  • operate in compliance with a COVID Safe Event Plan (access a template plan) including controls to manage crowding in dance areas
  • the event organiser must apply for approval of the COVID Safe Event Plan to the local public health unit a minimum of 20 business days prior to the event taking place via the COVID Safe Event Plan Submission Portal.

For more, read the Businesses, Activities and Undertakings Direction.

Note:

  • template has been developed to assist event organisers with developing COVID Safe Event Plans, and should be used by event organisers who are required to develop a COVID Safe Event Plan. Once finalised, COVID Safe Event Plans should be lodged via the COVID Safe Event Plan Submission Portal.
  • Where an event is covered by an Approved Plan, the event organiser should adhere to the requirements and processes set out in the Approved Plan, and liaise with the respective industry body, venue operator and/or sports organisation to identify the requirements that apply to their event.
  • Approved Plans are for business use only, and are not for use in relation to private events staged by individuals such as birthday parties.
  • Where your event is only partially covered by an Approved Plan you are required to develop and submit a COVID Safe Event Plan for approval. Your COVID Safe Event Plan should reference relevant Approved Plans and the parts which are relevant to your event.

As an event organiser, you are still required to obtain the relevant approvals/permits from the venue/landowner, local council and/or Queensland Police Service if required. The Industry Framework for COVID Safe Events does not alter the existing approval arrangements that apply to events.

Please note this is accurate as at 6am on Thursday, April 15 2021. To keep up to date with Covid Safe Event requirements please ensure you regularly visit the Queensland Government COVID Safe Event requirements site at:  https://www.covid19.qld.gov.au/government-actions/covid-safe-events

If you are organising an event in the Mackay region you may be required to complete a temporary entertainment event approval.

Do I need an event permit?

You will need a temporary entertainment event permit if you answer YES to one or more of the following:

  • Are you providing entertainment to the public?
  • Will you have more than 200 people attending your event?
  • Will your event have any catering, infrastructure, fireworks, amplified sound?
  • Will your event impact on neighbouring residents or businesses?

Please ensure that you have read, understood and accepted the Temporary Entertainment Event Permit guidelines before proceeding with a permit application.

If you are unsure whether you require a permit, please contact council’s Health and Regulatory Services on 1300 MACKAY (622 529).

Please note: Event attendee numbers may trigger other requirements and services to be provided at your event, such as event traffic management plans and public transport. For more information on these requirements and services please contact Health and Regulatory Services.

How to apply

To gain approval to operate a temporary entertainment event you are required to submit a complete application to council, a minimum of four weeks prior to the date of the event, or twelve weeks prior when road closures are proposed.

Below is a list of the items you must include with your application:

  • Complete Application for Temporary Entertainment Event Approval form.
  • Relevant fee payable. Temporary Entertainment Event Application. Fees and charges are available here.
  • Please note - Separate applications and fees are required for Traffic management plan assessments and lodgement.
  • Site plan, to scale, that includes details of the following:
    • Layout of the event
    • Buildings at the site (including toilet facilities)
    • Waste receptacles
    • Stages
    • Food and vendors
    • Access roads for people (if relevant) to enter and leave the place of the temporary entertainment event.
  • Building/engineering certification for any temporary fixtures (for example a stage, tents and the like);
  • Work Health and Safety certification (where required)
  • Liquor licence permit (where required)
  • Safety risk assessment in crowded places – terrorism
  • Fireworks permits; Other permits – animals on beach; beach access/permit
  • Copy of the current insurance policy for public liability. Public liability insurance must be for a minimum value of $20 million; and
  • Risk Management Plan – Click here for a risk management plan template
  • List of all food vendors
  • Traffic management plan (if applicable) Traffic Management Plan assessments Fees and charges are available here
  • Letter drop to residents within 500m radius of event

Depending on the type of event and activities planned, there are a number of related event approvals required by council and Queensland Government that you may need for your event. You will need to obtain approval for these activities, and submit a copy along with your Temporary Entertainment Event Permit.

Please note - No applicant is guaranteed approval of their temporary entertainment event approval. Approval is at the sole discretion of council.

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